Solutions · School districts, joint use
Community use of school facilities, under the agreement you actually signed.
Joint use agreements fail on administration, not on goodwill. Gyms, fields, cafeterias and auditoriums get booked by the community, and neither the district nor the city can say who used what, at what rate, or who owes whom.
School districts, and cities operating community use under a joint use agreement.
What joint use has to handle
- Spaces
- Gyms, fields, auditoriums, cafeterias, classrooms, tracks, pools
- Priority
- School use first, then district programs, then community
- Rate classes
- District, city, nonprofit youth, adult, commercial
- Recovery
- Custodial, utilities and supervision recharged accurately
- Priority
- Academic and school use always first
- Agreement
- The terms encoded, not remembered
- Recovery
- Custodial and supervision recharged
- Insurance
- Certificates tracked per user group
Where joint use actually breaks
Four things, every time.
We have not yet delivered a joint use deployment in North America. What we have delivered is the allocation, priority, insurance and cost recovery engine that the arrangement depends on, and these are the four failure points it is pointed at.
- 01
Priority is not enforced
School and academic use has to come first automatically, then district programs, then community groups, with the calendar holding that order rather than a coordinator remembering it.
- 02
Custodial and supervision cost is guessed
An evening booking that needs a custodian and a supervisor costs real money. Attaching staffing to the booking is how the recharge becomes accurate rather than nominal.
- 03
Insurance lapses go unnoticed
Community user groups let certificates expire mid-season. Expiry tracking with a hard block is the only thing that actually prevents it.
- 04
Nobody can settle up
Utilization and revenue by user group and by facility, so the district and the city can reconcile the agreement instead of arguing about it annually.
Being straight about this one
New market, new segment, and we will say so.
OptimoGov has served local governments across Australia, New Zealand, the United Kingdom and Ireland for 22 years, and North America is a new market for us. Joint use is a North American arrangement specifically, so we will not pretend to a reference base.
- What we will do. Configure your actual agreement, your priority order, your rate classes and your recharge basis live on a demo call, against your own facilities.
- What we offer instead of a local reference. Reference calls with comparable agencies overseas, first-cohort commercial terms, and a contract that puts implementation risk on us.
- What we will not do. Imply that we have district customers in North America. Our FAQ opens by saying we do not, which is more than most vendors in this category will put in writing.
- Who delivers it. Implementation and training on site through our regional partner Invorg and MuniLogic, from Philadelphia and London, Ontario.
Questions
Asked on most calls.
If your panel needs an answer that is not here, send the question and we will publish it.
Do you have school district customers in North America?
Not yet. We say so plainly here and in our FAQ. What we have is the allocation, insurance and cost recovery engine the arrangement needs, and 22 years of local government deployments behind it.
Who holds the subscription, the district or the city?
Either. Pricing is by the population served, and we have no interest in charging twice for one arrangement. Tell us how the agreement is structured and we will quote it accordingly.
Can the district keep academic scheduling where it is?
Yes. This is for community and after-hours use of facilities. Your master schedule stays in your student information system, and the integration point is the calendar block it creates.
See it against your own facilities.
Bring the list of every space you rent out and your adopted fee schedule. Forty-five minutes, no slides.