Study rooms, meeting rooms, program rooms
Every bookable room across every branch, with capacity, equipment and amenities described once and shown to patrons on the portal.
Platform · Library rooms
Room booking for libraries, on the same platform as the rest of the city.
Study rooms, meeting rooms and program spaces, booked by patrons against their library card, with per-branch rules and no-show tracking. Then the same login, the same payment ledger and the same reports as the recreation center down the street.
Works for single-branch libraries, county systems and library districts with their own boards.
- Patron identity
- Library card number and PIN, per branch
- Approval
- Instant for study rooms, staff review for meeting rooms
- Limits
- Daily and weekly caps per patron, no-show tracking
- Accessibility
- WCAG 2.1 AA, ADA Title II ready
Why this page exists
Library rooms are usually booked on a tool nobody else in the city uses.
Parks has one system. The clerk has another. The library runs room booking on a catalog add-on that finance cannot see and IT did not choose. When the city looks at consolidating, the library is the department that gets left out, because recreation vendors have never built for it.
- 01
Patrons book against their card
Study rooms and meeting rooms are reserved with a library card number and PIN, so eligibility, branch rules and per-patron limits are enforced without staff involvement.
- 02
Rules per room, per branch
Auto-approve a two-hour study room. Route a meeting room to staff review. Close a program room on story-time mornings. Each branch sets its own hours, caps and buffer times.
- 03
No-shows stop hurting availability
Unclaimed rooms release after a grace period, no-shows are recorded against the patron, and repeat no-shows can lose booking privileges under your policy.
- 04
The library director gets real reports
Utilization by room and hour, demand by branch, no-show rates and program-space usage, in the same reporting layer the recreation director and the finance director use.
Capabilities
What the Library Spaces business area covers.
Customizable space rules
Hours, minimum and maximum durations, advance-booking windows, daily and weekly limits, buffer times and closures, set per room and per branch.
Reservation approvals and conflict checks
Instant confirmation where your policy allows it, staff review where it does not, and conflict detection that prevents double bookings across the branch.
Online booking portal
Patrons browse, book, modify and cancel on your library's branded portal, built to WCAG 2.1 AA, on any device.
Resource allocation
Projectors, screens, laptops and staff attached to a room booking, so a program room is never booked without the equipment it needs.
Internal space booking
Staff rooms and back-of-house spaces booked internally with single sign-on, on the same calendar patrons see the public side of.
For the whole city
One patron record, one ledger, one report.
A resident who books a study room on Monday and a picnic pavilion on Saturday is one household in OptimoGov, not two accounts in two systems. Meeting-room fees post to the same ledger as facility rentals. The city manager gets one utilization report for every public space the city owns.
- Single sign-on for library staff through Microsoft Entra ID, Azure AD, ADFS or SAML 2.0.
- Patron data stays in your country. Microsoft Azure regions in the United States or Canada, selected at contract.
- Accessibility your ADA coordinator can file. A conformance report for the patron-facing portal, on request.
- Payments where rooms carry a fee. Card, ACH and e-check in the US, Interac and pre-authorized debit in Canada, reconciled with the rest of the city.
- Reports the library board will read. Room utilization, demand by branch and hour, no-show rates, program-space usage.
Bring your branch list and your room policy.
We will configure two branches live, with your study-room limits and your meeting-room approval rules, in a 45-minute working demo.